Project Management Coordinator

Anchovy

Egypt
Permanent
Full-time

17 days ago

👋 Thanks for stopping by and learning more about this role at 9HDIGITALWe are an ambitious Maltese organisation on an exciting journey of growth and international expansion. 9H Digital is a successful group of companies providing sophisticated, technology enabled digital marketing services. With headquartered in Malta, EU , we also have delivery and sales operations in Egypt and Saudi Arabia together with an impressive list of high-profile customers. At 9H, we specialize in leading our clients through transformative digital initiatives, encompassing technical HubSpot consulting projects and growth-centric design programs.Why join us?

Work with a supportive and diverse team
Ample learning and development opportunities
A flexible working environment
Project ownership and independence while working
Exposure to the latest technologies and digital solutions
Focus on sustainability to make sure the future is better than today
Grow and find more purpose with us

The PMO Coordinator is a key player in our company, serving as the central hub for overseeing project schedules, resource allocation, and workflow coordination. This crucial role guarantees the efficient execution of projects by promoting seamless communication between project stakeholders and production teams, prioritising tasks, and fine-tuning project timelines. Your responsibilities include managing the workflow and resource allocation within our organisation, with a primary focus on ensuring on-time and within-budget project delivery in conjunction with the Project Owners (POs). Your contributions will be instrumental in refining our project management procedures and boosting overall productivity.Responsibilities:

Project Scheduling: Develop and maintain a comprehensive project schedule detailing tasks, milestones, and deadlines for all ongoing projects.
Resource Allocation: Assign developers to projects based on their skillsets, availability, and project priorities, ensuring an equitable distribution of workloads.
Workflow Coordination: Serve as a bridge between project owners and developers to facilitate clear communication, align priorities, and maintain a shared understanding of each project's status.
Task Prioritisation: Collaborate with project owners to evaluate project requirements and priorities, allocating resources effectively and resolving conflicts as needed.
Work Planner: Create and manage a centralised work planner that offers transparency into developers' workloads and upcoming tasks, benefiting project owners and stakeholders.
Conflict Resolution: Address and resolve conflicts related to resource allocation and project priorities, while considering the agency's overarching goals and commitments.
Project Status Reporting: Regularly update project owners and stakeholders about the status of ongoing projects, identifying potential risks and delays.
Capacity Planning: Monitor developer availability and skillsets to optimise resource allocation and ensure projects are adequately staffed.
Task Distribution: Create detailed schedules and set deadlines for various project stages, distributing assignments to production teams and other departments according to their availability and priorities.
Workload Monitoring: Keep a vigilant eye on projects and workloads, making necessary adjustments to assignments and deadlines when circumstances change.
Documentation: Maintain organised job files for easy reference and historical tracking.
External Contributors: Collaborate with freelancers and contractors, ensuring they have the necessary resources and support required for their tasks (when and if required).
Contribute towards the improvement of processes, and procedures throughout the operations of the organisation especially in seeking automation that will help teams become more efficient while working and using our project management suite (Teamwork).
Other Responsibilities that may arise from time to time

Requirements:

Minimum 3 years experience in a similar role
Experience in studio management is considered an asset or similar environment and/or industry
Bachelor's degree in digital marketing, business, or a related field (or equivalent experience)
Excellent analytical, problem-solving, and decision-making skills
Strong communication and collaboration skills to work effectively with cross-functional teams
Ability to manage multiple projects, prioritise tasks, and meet deadlines
High level in the English language with the correct English diction

Culture:We like go-getters who are willing to explore new frontiers and activate their personal and professional abilities in a fast-paced, flexible environment. In return, we offer a supportive atmosphere where you can achieve your goals, build your skills, and thrive, both career-wise and life-wise. Are you ready to do what you do best?All applications will be treated in the strictest confidence.BE PART OF OUR GREAT JOURNEY AT 9HDIGITAL!

Anchovy

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