PMO Team Leader

• Ensure projects are tracked against the defined standards, identifying and documenting any risks.
• Ensure that projects’ plans, data and documents are approved and placed in the designated project repository.
• Ensure day to day and periodical system administration tasks are timely performed.
• Monitors project(s) revenue, budget, cash flow and risks against the schedule throughout the project lifecycle and identifies variances that require action and escalate as per processes.
• Ensure applying the necessary modification to the relevant plans, schedules.
• Assist in the development of ad hoc queries on Planning, tracking and auxiliary tools to provide on-demand report/dashboard views.
• Review proposed changes and determines their high-level impact, requesting further information or clarification where necessary when needed.
• Work with the team to generate projects and variance reports and the related dashboards.
• Identify, analyze and prioritize project risks and impact of risks on all projects.
• Raise appropriate flags to the related stakeholders for any operation issues that may affect project execution or achieving monthly targets.
• Brings visibility to over performance by creating a holistic health tracker
• Provide guidance on the project initiation
• Work with the PMO Manager with defining and updating the project management processes, standards and governance,
• Supervise and ensure that process improvement sessions for improving internal project processes are implemented periodically.
• Assist with the preparation and consolidation of relevant project templates. Including annual and monthly planning and tracking materials.
• Explain and train different stakeholders on how to use, generate and manage standard templates that are used for identifying the projects’ health and performance to date.
• Use examples from current and past projects to identify best practice.
• Encourage and facilitate open discussion in order that any difficulties or challenges are identified and addressed in a timely manner
• Share knowledge from lessons learnt with other team members and coordinate with COM to upload on KM
• Attend Post Project Review meetings to identify key areas of improvement to be captured into the Lessons Learnt repository.
• Organize work efficiently for the PMO team to ensure smooth operations.
• Convey clear, timely, messages that positively align the actions of PMO team to the required goals
• Work collaboratively and serve as a trusted advisor to PMO team, providing essential business operational support/consultancy ensuring that the business and operations i.e. Quality, Budget, Performance, Capacity etc.) are running on the specified SLA, adding value to PMO leadership discussions, operational discussions etc.

• B.Sc. engineering.
• Project management certification is a must
• More than 8 years’ experience preferably in a relevant field.
• At least 5 years mixed experience of project management and PMO.
• At least 2 years in a supervisory/managerial position.
• Sense of ownership.
• Innovative.
• Focuses on quality of deliverables.
• Customer service excellence.

• Project management tools, preferably MS Project.
• Dashboard tools.
• Reporting.

Giza Systems