Office Assistant & Driver IMCT Project - Egypt

FHI 360

  • Egypt
  • Permanent
  • Full-time
  • 2 months ago
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff include experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries. Currently, we are seeking suitably qualified candidates to fill the Driver / Office Assistant position in Cairo for the USAID-funded Integrated Management of Cultural Tourism (IMCT) Activity.

The objective of the 4-year activity is to increase tourism revenues and local economic benefits, including increased employment and business opportunities, in the cultural tourism sector at targeted destinations. The four results of the IMCT activity are:

Consolidation and reinforcement of GOE efforts to improve the enabling regulatory environment for investment in sustainable cultural heritage tourism; consolidated/reinforced; Selected cultural heritage sites rehabilitated and financially sustainable; Higher-value added tourism products and services developed at target destinations; and Capacity to promote cultural tourism in target destinations enhanced.

Job Description

The Driver / Office Assistant will be responsible for driving IMCT staff, consultants and visitors to locations for project meetings and activities and maintaining project vehicles. In addition, s/he will be responsible for a wide variety of general office/administrative support functions with relatively close supervision to ensure office processes run smoothly.

Specific duties include:

Driving Responsibilities

Driving staff to meetings and appointments as assigned

Operating the vehicle in accordance with the FHI 360 Vehicle Policy and ensuring that passengers comply with this policy e.g. vis-a-vis the wearing of seat belts for example

Responsible for day to day maintenance of the assigned vehicle including checking oil, water, battery, brakes, tires etc.; and ensuring it remains undamaged and in working order.

Maintaining the vehicle travel and maintenance log as per policy

Managing the daily mileage record and petrol consumption

When dealing with outside organizations, presenting FHI 360 in the best possible manner by being tidy, helpful and courteous

Reporting to the Supervisor immediately as possible any accident involving an FHI 360 vehicle and assisting in the investigation of and follow up to any such accident

Notifying the supervisor of any maintenance or vehicle problems

Ensuring the vehicle is at all times kept clean and tidy

Performing other duties as assigned by the supervisor

Office Administration

General office duties as required (e.g. maintenance, cleanliness, ensuring office has no water leaks, helps with dusting to ensure there is no dust around the office)

Run errands and performing miscellaneous job-related duties as assigned

Ensure that office equipment such as printers, copy machines, fax machine remain operational (clearing jams, adding toner.)

Checking equipment daily &reporting any issues

Support document preparation e.g. photocopying, scanning, duplicating and binding.

Assist in sorting and routing incoming materials/mails

Assist with logistical arrangements for meetings in the office including room and equipment set up/refreshments.

Cover reception upon occasion and answer questions/forward messages accordingly

Monitor level of supplies in the office and notify/report when are running low

Minimum Requirements

High School/GED Diploma or International Equivalent,

Secondary School or Vocational education plus at least three years’ driving experience. Certification from a reputable Driver’s Education program will be an added advantage

Must have a current, valid license with an excellent driving record showing no history for accidents.

Must be a skilled and experienced safe driver for highway driving, preferably 3-5 years of local highway driving

3-5 years of related office administration experience.

Sound knowledge of driving rules and regulations

Preferred working experience with an international organization or donor project/NGO sector

Skills in minor vehicle repair

Familiarity with basic office management practices and procedures. Preferred working experience with an international organization or donor project/NGO sector

Good oral communications ability in both Arabic and English

Demonstrated high level of personal integrity

Excellent organizational, time management and interpersonal skills

Commitment to the highest ethical and professional standards.

Ability to work after normal office hours.

Basic knowledge of First Aid

Good knowledge of the region where the duty station is and surrounding area, streets neighborhoods, airports, government offices and Egypt Regions

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 fosters the strength and health of its workforce through a , professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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FHI 360

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