Contracts Administrator

Power International Holding

  • Cairo
  • Permanent
  • Full-time
  • 1 month ago
Job Title: Contracts AdministratorDepartment: Contracts & CommercialLocation: \[Company Name\], \[City, Country\]Reports To: Contracts ManagerJob Summary:Under the general guidance of the Contracts Manager and in accordance with company policies and procedures, the Contracts Administrator supports all aspects of contract administration. This includes the preparation, issuance, and management of Consultancy, Service, Supply, and Subcontract Agreements. The role also involves handling guarantees, insurances, and ensuring compliance with contractual obligations throughout the project lifecycle.Key Responsibilities:Contract Preparation & Administration
  • Assist in drafting, reviewing, and issuing Consultancy, Service, Supply, and Subcontract Agreements.
  • Administer and maintain records of Advance Payment Guarantees, Performance Bonds, Retention Bonds, and required insurances.
  • Verify the authenticity and accuracy of submitted cheques and bank guarantees in line with contract templates.
Commercial & Financial Support
  • Provide commercial and contractual support on construction contracts.
  • Analyze RFPs and participate in strategy meetings to determine proposal concepts.
  • Coordinate with procurement and legal teams to ensure contract compliance and alignment with company strategy.
Documentation & Records Management
  • Maintain systematic records of contracts and related documents for easy tracking and retrieval.
  • Prepare and update contract registers, variation logs, and insurance records.
  • Ensure all documentation meets internal standards for readability, consistency, and quality.
Proposal & Reporting
  • Gather and compile proposal information including project objectives, deliverables, and implementation plans.
  • Prepare presentations and reports for internal and external stakeholders.
  • Review and improve proposal-writing processes and templates.
Stakeholder Coordination
  • Serve as a liaison between internal departments and external parties during contract development and negotiation.
  • Assist in resolving contract-related conflicts and support variation claim negotiations.
  • Report contract status and updates to management regularly.
Additional Responsibilities:
  • Stay updated on industry practices and participate in relevant training and development opportunities.
  • Contribute to organizational goals by identifying opportunities to enhance contract administration processes.
Job Knowledge & Skills:
  • Strong understanding of commercial and contractual principles.
  • Knowledge of SCA documents, bonds, insurances, and contract risk management.
  • Familiarity with material pricing and manpower cost structures.
  • ERP proficiency, preferably SAP functional skills, is required.
Experience Requirements:
  • Minimum 7 years of total working experience.
  • At least 2 years of experience in the GCC region is preferred.
Education:
  • Bachelor’s Degree in Engineering, Contract Management, or a related field.
Core Competencies:
  • Collaboration
  • Accountability
  • Resilience
  • Quality Orientation
  • Leadership
  • Contract Administration (Level 3)
  • Payments – Subcontracts and Main Contracts (Level 3)
  • Subcontract Agreement (Level 3)
  • Variations and Claims (Level 3)
  • Subcontracting (Level 3)

Bayt