Factory Buyer

• Reviewing and managing material or service requisitions raised by various departments.
• Liaising with internal stakeholders to clarify requirements, specifications, and timelines.
• Converting approved purchase requisitions into purchase orders (POs) in alignment with existing contracts or sourcing agreements.
• Gathering all required details to ensure complete and accurate purchase documentation.
• Ensuring compliance with the Table of Authority (ToA) for PO approval workflows.
• Dispatching POs to suppliers using appropriate and approved communication channels.
• Following up with suppliers to obtain PO acknowledgments.
• Reviewing acknowledgments for accuracy and consistency with contractual terms and price agreements.
• Monitoring acknowledgment timelines to ensure timely material availability for production needs.
• Actively monitoring open orders and maintaining regular contact with suppliers to ensure timely deliveries.
• Proactively addressing delays, discrepancies, or supply issues, escalating unresolved concerns as needed to avoid production interruptions.
• Coordinate shipping and logistics activities with suppliers based on agreed Incoterms and delivery terms.
• Ensuring that transport is arranged efficiently and in accordance with contract terms.
• Tracking inbound deliveries and ensuring goods are received in line with PO specifications.
• Supporting invoice matching and exception resolution in coordination with the finance team.
• Assist in the resolution of non-conformance issues (NCRs) by expediting replacements or clarifications with suppliers.
• Acting as the key contact between local factories and the Central Sourcing & Supply (CSS) team.
• Ensuring alignment of local purchasing processes with CSS standards and practices.
• Ensuring purchase orders reflect and support customer or project-specific requirements as per ERP, SOPs, or project documentation.
• Maintaining alignment on content, cost, delivery terms, and sustainability criteria.
• Collaborating closely with Supply chain management, Quality, Finance, and other relevant teams to ensure end-to-end process consistency and operational efficiency.
• Supporting continuous improvement of supply chain processes in accordance with company policies and best practices.
• Resolving discrepancies in invoice verification by comparing goods receipts and purchase order details.
• Coordinating with suppliers and finance to ensure accurate and timely invoice settlement.
• Living Hitachi Energy’s core values safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

• Bachelor’s degree in electrical Power Engineering, Business Administration, or a related field.
• 3 to 5 years of experience in purchasing, supply chain, or procurement within a manufacturing or industrial environment.
• Strong understanding of purchasing processes, supplier management, and material planning.
• Familiarity with Quality Management Systems (e.g., ISO 9001) and their relevance to supplier compliance is a plus.
• Experience in cost analysis, negotiation, and sourcing strategies is highly valued.
• Excellent analytical and problem-solving skills with a results-driven mindset.
• Strong interpersonal and communication skills to collaborate effectively with suppliers and cross-functional teams.
• Proficiency in Microsoft Office, especially Excel, Word, and PowerPoint.
• Proficiency in both spoken & written English is required.

Hitachi