Executive Assistant - Executive Office

Cairo
Permanent
Full-time

28 days ago

At ABC, we brew the joy of true togetherness to inspire a better world. A big part of that means brewing better people with the heart of our company in our four values:

Passion for consumers and customers
Care for people and planet
Enjoyment of life
Courage to dream and pioneer

Job PurposeManages the schedules, logistics, and communications of the Managing Director and the Executive Office (D&T, Legal, CA & Security). Acts as a point of contact among executives, employees, clients, and external partners. Supports office management, operations, logistics, and administrative duties.Duties and Responsibilities * Provide executive level secretarial and administrative support to the Managing Director

Full ownership in managing the calendar and daily affairs of the Managing Director
Run all office affairs of the executive office in a highly professional and proactive manner.
Handle the receiving and transmittal of correspondence, reports and controlled documents based on signature mandate of employees and managers.
Manage the calendar of the MD, ensuring daily updates with reminders.
Arrange internal and external meetings and follow up on attendance.
Manage all international and domestic travel: visas, meet & assist, hotel, transportation.
Coordinate with Finance on all matters related to the expenses.
Assist with medical insurance.
Coordinate maintenance of MD's cars with the driver.
Gather document signatures as requested.
Assist with personal tasks (car insurance, family travel arrangements, visa, accommodation).
Maintain filing system related to the MD (expenses, contracts, etc.).
Arrange all domestic and international travel (visas, meet & assist, hotels, transport).
Handle team meeting arrangements (conferences, internal/external meetings, etc.).
Arrange team gatherings, social events, and customer trips (planning, logistics, coordination).18. Handle all purchase requests (travel expenses, stationery, etc.).
Create PRs on systems and track payments.
Manage petty cash requests and settlements in a timely manner.
Provide signature assistance on contracts and documents.
Provide support for other team members as needed, including tasks such as onboarding new employees and IT asset management.

Other duties may be assigned as needed.Education & Qualification

Bachelor's degree from an accredited university/college.
4 years supporting executive leadership with responsibilities as described above.
Excellent written and verbal communication skills in English and Arabic.
Strong organizational and time-management abilities.
Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, SharePoint).
Experience using software related to expense reporting, purchase orders, and/or employee onboarding.

Heineken

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